Personal Data and The Lighthouse Club

Data Protection

Schools are required to inform pupils and their families about how their personal data may be collected and used. We comply with this right by providing ‘privacy notices’ (sometimes called ‘fair processing notices’) to individuals where we are processing their personal data. You will already have received such a notice. If you have not, please contact the School Office.

The following paragraphs explain how we collect, store and use personal data about pupils and their families.

Who processes your information?

We, Mount Primary School, Mount Pleasant Road, Wallasey, CH45 5HU, are the ‘data controller’ for the purposes of data protection law.

The Data Protection Officer is responsible for overseeing data protection within the School so, if you do have any questions in this regard, please contact them on the information below: -

Data Protection Officer, Judicium Consulting Ltd

Address: 72 Cannon Street, London, EC4N 6AE

Email: dataservices@judicium.com   Telephone: 0203 326 9174

The role of Data Manager (our in-house Data Protection Officer) is held by Mrs Andrea Unsworth, our Business Manager.

Why do we collect and use your information?

We collect and use personal data in order to meet legal requirements and legitimate interests set out in the UKGDPR and UK law, including those in relation to the following:

• Article 6 and Article 9 of the UKGDPR
• Education Act 1996
• Section 3 of The Education (Information About Individual Pupils) (England) Regulations 2013

In accordance with the above, the personal data of pupils and their families is collected and used for the following reasons:

• Provide appropriate pastoral care
• Protect pupil welfare
• Assess the quality of our services, for example to contact families for participation in surveys about our school and the services we offer
• For marketing purposes, only from Mount Primary School Lighthouse Club
• Comply with the law regarding data sharing

Which data is collected?

Personal data that we may collect, use, store and share (when appropriate) about pupils includes, but is not restricted to:

• Contact details, contact preferences, emergency contacts, date of birth, identification documents
• Parent/Carer contact details including their dates of birth and National Insurance Numbers
• Results of internal assessments and externally set tests
• Pupil and curricular records
• Characteristics, such as gender, ethnic background, eligibility for free school meals, or special educational needs
• Behaviour and exclusion information
• Details of any medical conditions, including physical and mental health
• Accident and incident reports
• Attendance information
• Safeguarding information
• Details of any support received, including care packages, plans and support providers
• Photographs
• CCTV images captured in school

Collecting this information

We may also hold data about pupils that we have received from other organisations, including other schools, local authorities and the Department for Education.

Whilst the majority of the personal data you provide to the school is mandatory, some is provided on a voluntary basis. When collecting data, the school will inform you whether you are required to provide this data or if your consent is needed. Where consent is required, the school will provide you with specific and explicit information with regards to the reasons the data is being collected and how the data will be used.

How long is your data stored for?

We keep personal information about pupils while they are attending our school. We may also keep it beyond their attendance at our school if this is necessary in order to comply with our legal obligations. Our Retention and Destruction Policy sets out how long we keep information about pupils. If you would like to obtain a copy of our Retention and Destruction Policy, please ask at reception or download it from our school website.

Will my information be shared?

We do not share information about pupils with any third party without consent unless the law and our policies allow us to do so.

Where it is legally required, or necessary (and it complies with data protection law) we may share personal information about pupils with:

• Our local authority – to meet our legal obligations to share certain information with it, such as safeguarding concerns and exclusions
• The Department for Education – to meet our legal obligations to share certain information with it
• The pupil’s family and representatives – to meet our legal obligations to share certain information with them, such as medical or safeguarding concerns and exclusions
• Educators and examining bodies – to meet our legal obligations to share certain information with them, such as special educational needs
• Our regulator, e.g. Ofsted – to meet our legal obligations to share certain information with them
• Suppliers and service providers – to enable them to provide the service we have contracted them for
• Financial organisations – to enable them to provide the service we have contracted them for / to meet our legal obligations to share certain information with it
• Central and local government – to meet our legal obligations to share certain information with it
• Our auditors – to meet our legal obligations to share certain information with them
• Survey and research organisations – to enable them to provide the service we have contracted them for
• Health authorities – to meet our legal obligations to share certain information with it, such as medical or safeguarding concerns and exclusions
• Security organisations – to enable them to provide the service we have contracted them for
• Health and social welfare organisations – to meet our legal obligations to share certain information with it, such as health and safeguarding concerns and exclusions
• Professional advisers and consultants – to meet our legal obligations to share certain information with it, such as health, medical and safeguarding concerns and exclusions
• Charities and voluntary organisations – to enable them to provide the service we have contracted them for
• Police forces, courts, tribunals – to meet our legal obligations to share certain information with it, such as safeguarding concerns and exclusions
• Professional bodies, e.g. legal representatives, educational psychologists – to meet our legal obligations to share certain information with them.